Providing users access to a course

A course must be published before access can be granted to end users. For instructions, see Creating a course.

If the LTI integration is enabled, users can access Heropa directly from 
their LMS. The LTI integration handles the enrollment and access, and 
functions independently of the access methods below. 

From within Heropa, there are several ways users can be provided access to a course. 

1. Direct enrollment in a course by an admin

2. Send an invite link

3. Self-enrollment from the end user Library using Groups

4. Provide access during user creation

1. Direct enrollment in a course by an admin

Admins can enroll users in a course directly. When using direct enrollment, for a user to be enrolled in a course, 2 conditions must be met: 

• The user must belong to a Company
• The Company must be assigned access to a Course. See: Assigning a Company access to a Course. In other words, the Course must be shared with the Company the user belongs to.

To enroll a user from Courses:

• From the Left Navigation menu choose Courses, and then choose the course you wish to enroll a user in.
• In the Enrollments tab, select Add enrollment.
• In the Add enrollment window, complete the following information:
  • Company: A Company must be first assigned access to a Course for it to be available for selection here.
  • Users: Select users from the company to enroll in the course.
  • Notify user: Select this check box to send an email to notify the users of their enrollment in the course. This field will be visible if your Heropa tenancy has been configured to collect email addresses for users.
  • Select Add.

To enroll a user from Companies:

• From the Left Navigation menu choose Administration / Companies, then choose the company you wish to enroll users in a course.
• In the Environments tab, select Add enrollment.
• In the Add enrollment window, complete the following information:
  • Course: A Company must be first assigned access to a Course for it to be available for selection here.
  • Users: Select users from the company to enroll in the course.
  • Notify user: Select this check box to send an email to notify the users of their enrollment in the course. This field will be visible if your Heropa tenancy has been configured to collect email addresses for users.
  • Select Add.

If a user is enrolled in this way, they will see the course in My Labs, from where it can be launched / resumed.

2. Send an invite link

Each course has a unique invite link which can be sent to users to allow them to access a course. This link will work for users that do not already have an account on the platform, as well as for existing users.

To locate the link, select the Course, and view the Access tab. 

Copy the Invite link and share it via your desired channel.

3. Self-enrollment from the end user Library using Groups

User access to courses is controlled using Groups, which determines whether a course is visible in a user's Library. When using Groups, for a course to be visible in a user's library, 2 conditions must be met: 

• The course must be added to a Group.
• The end user must be added to the same Group.

See: Using groups to learn how to create a group, add courses to a group, and add users to a group.

See: Managing course visibility for end users to understand the other conditions that must be met for a course to be visible in the end user view.

4. Provide access during user creation

When adding a new user into the platform, you can enrol them in a group or give them access to a course at the same time. See: Adding users.